BATH COMMUNITY SCHOOLS
Board of Education – Regular Meeting

Dr. Therese M. Peterson Lecture Hall
Bath High School

Wednesday, June 28, 2017
7:00 p.m.

MINUTES
I.	CALL TO ORDER

The board meeting was called to order by President Sam Bachelor at 7:11 p.m.	
II.	ROLL CALL
	Members present:		Mr. Sam Bachelor, Ms. Ann Chaffee, Mr. Ken Krapohl, Mr. Blair Svendsen, and Mr. Dean Sweet, Jr. 
				Declare quorum
	Members absent:		Ms. Stephanie Halfmann, Ms. Nancy Hawkins
	Staff present:		Mr. Jake Huffman, Superintendent;. Ms. Lorenda Jonas, Middle School Principal, Ms. Lisa Roedel, Elementary School Principal; Ms. Caroline Maurer, Business Services; Mr. Doug Murphy, Technology Director; Ms. Shannon Proctor, Executive Assistant
III.	ACTING SECRETARY APPOINTMENT
“Motion to appoint Ann Chaffee as Acting Secretary for the Regular Board Meeting scheduled on Wednesday, June 28, 2017.”
Moved by Krapohl, Seconded by Sweet, AYE: Chaffee, Krapohl, Svendsen, Sweet, Bachelor.  ABSENT: Halfmann, Hawkins, NAY: None. VOTE: 5-0.  Motion passed

IV.	APPROVAL OF THE AGENDA
“Motion to approve agenda of the Board of Education meeting being held on today’s date, Wednesday, June 28, 2017, as amended.”
Moved by Sweet, Seconded by Svendsen.  AYE: Chaffee, Krapohl, Svendsen, Sweet, Bachelor.  ABSENT:  NAY: Halfmann, Hawkins,. VOTE: 5-0.  Motion passed.
V.	PUBLIC COMMENT
None
VI.	CONSENT AGENDA
The following items may be approved with one motion unless a Board member requests that an item or items be removed for separate action. 
a.	Minutes of Regular Meeting of May 22, 2017
b.	General Fund bills payable in the amount of $198,440.50
c.	General Fund EFT transfers in the amount of $241,389.56
d.	Sinking Fund Bills payable in the amount of $3,837.00
Moved by Sweet, Seconded by Krapohl, AYE: Krapohl Svendsen, Sweet, Chaffee, Bachelor.  ABSENT: Halfmann, Hawkins.  NAY: None. VOTE: 5-0.  Motion passed.
VII.	RECOGNITION  OF RETIREMENT  
The Board expressed their appreciation to Ms. Stephanie Knapp for her many years of service.
VIII.	REPORTS
a.	Board of Education
i.	  Secretary Report- Correspondence 
None.
ii.	Extra- Curricular Committee  
Did not meet.
iii.	  Finance Committee 
Mr. Sweet reported that they have continued working on the budget.
iv.	Personnel Committee 
Did not meet. 
v.	Policy Committee 
The Policy committee is working on updating the homeless policy. 
vi.	Building and Grounds Committee 
Mr. Bachelor shared they are still working on a solution for the elementary parking lot.
The next meeting they will be looking at counter tops and discussing the new high school office.
b.	Superintendent Report
i.	July Board Annual Business Meeting – July 24, 2017 at 7:00 p.m.
ii.	August Board Retreat – Mr. Huffman shared that in August two students will be eligible to go in front of the Board to decide if they will be reinstated.
IX.	ACTION ITEMS
a.	Business
i.	State Aid Borrowing 
 “Motion to approve resolution authorizing issuance of notes in anticipation of state school aid (August Borrowing through the Michigan Municipal Bond Authority) in the amount of $800,000 for the 2017/18 school year.”
Moved by Svendsen, Seconded by Krapohl, AYE: Chaffee, Krapohl Svendsen, Sweet, Bachelor.  ABSENT: Halfmann, Hawkins.  NAY: None. VOTE: 5-0.  Motion passed.
Discussion:  Superintendent Huffman stated that every year, the Board of Education has borrowed funds in order to meet payroll and other financial obligations based on State Aid payments and cash-flow needs.  A projection for revenues and anticipated expenditures for the entire 2017/18 fiscal year has been compiled.  Based on those projections, it is recommended that the Board authorize a resolution to borrow $800,000 through the Michigan Municipal Bond Authority.  

ii.	Adoption of Revised 2016/17 Budget
		“Motion to adopt the 2016/17 budget revisions, as presented.”
Moved by Sweet Seconded by Krapohl.  AYE: Krapohl, Svendsen, Sweet, Chaffee, Bachelor.  ABSENT: Hawkins, Halfmann. NAY: None. VOTE5-0.  Motion passed.
iii.	Adoption of 2017/18 General Fund Budget
		“Motion to adopt the 2017/18 General Fund Budget, as presented.”
		Discussion:  Superintendent Huffman said that the 2017/18 General Fund Budget is presented to the Board of Education for their approval.  The budget uses multiple assumptions for revenues and expenditures and will be subject to review and amendments as more information becomes available with the fall pupil counts. Factors encompass retirement and insurance projections as well as revenue adjustments. The budget will be amended in November, April and June of next year as more information on revenues and expenditures becomes clear. 
Moved by Sweet, Seconded by Svendsen. AYE: Krapohl, Svendsen, Sweet, Chaffee, Bachelor.  ABSENT: Halfmann, Hawkins. NAY: None. VOTE: 5-0.  Motion passed.
iv.	Adoption of 2017/18 Building and Site Sinking Fund Budget
“Motion to adopt the 2017/18 Building and Site Sinking Fund budget, as presented.”
Discussion: Superintendent Huffman stated that the Sinking Fund Budget has provided the district with funding to maintain and upgrade district facilities and grounds. Many of these upgrades have been instrumental in saving general fund dollars for classroom use. 
Moved by Sweet, Seconded by Svendsen.  AYE: Svendsen, Sweet, Chaffee, Krapohl, Bachelor.  ABSENT: Halfmann, Hawkins.  NAY: None. VOTE: 5-0.  Motion passed.
v.	Adoption of the 2017/18 School Service Special Revenue Fund Budget (Food Service)
 “Motion to adopt the 2017/18 School Service Special Revenue Fund budget, as presented.”
Moved by Krapohl, Seconded by Svendsen.  AYE: Sweet, Chaffee, Krapohl Svendsen, Bachelor.  ABSENT: Halfmann, Hawkins.  NAY: None. VOTE: 5-0.  Motion passed.
Discussion:  Superintendent Huffman told the Board that the School Service Special Revenue Fund is necessary for the tracking of the district Food Service revenues and expenditures

vi.	Approval of membership in Michigan High School Athletic Association
“Motion to approve the membership of MHSAA, as presented.”
Moved by Krapohl, Seconded by Svendsen.  AYE: Chaffee, Krapohl Svendsen, Sweet, Bachelor.  ABSENT: Halfmann, Hawkins NAY: None. VOTE: 5-0.  Motion passed.
b.	Personnel
i.	Approve a one-year contract extensions beginning July 1, 2017 Jake Huffman, Superintendent
“Motion to approve a one-year contract extension with a one percent (1%) wage increase beginning July 1, 2017 for Jake Huffman, Superintendent through June 30, 2021.”
Moved by Svendsen, Seconded by Krapohl.  AYE: Chaffee, Svendsen, Sweet, Krapohl, Bachelor.  ABSENT: Halfmann, Hawkins.  NAY: None. VOTE: 5-0.  Motion passed.
ii.	Approve a one-year contract extensions beginning July 1, 2017 for 
Lorenda Jonas, Middle School Principal
Matt Dodson, High School Principal
Lisa Roedel, Elementary School Principal
“Motion to approve a one-year contract extension with a one percent (1%) wage increase beginning July 1, 2017 for Ms. Lorenda Jonas, Middle School Principal, Mr. Matt Dodson, High School Principal and Ms. Lisa Roedel, Elementary School Principal through June 30, 2019.”
Moved by Sweet, Seconded by Svendsen.  AYE: Chaffee, Svendsen, Sweet, Krapohl, Bachelor.  ABSENT: Halfmann, Hawkins.  NAY: None. VOTE: 5-0.  Motion passed.
iii.	Approval of a BeeHive Wage Increase beginning July 1,2017
“Motion to approve a one percent (1%) wage increase for the following BeeHive personnel: Christi Cashen.”
Moved by Sweet, Seconded by Svendsen.  AYE: Chaffee, Svendsen, Sweet, Krapohl, Bachelor.  ABSENT: Halfmann, Hawkins.  NAY: None. VOTE: 5-0.  Motion passed.
iv.	Approve contract extensions beginning July 1, 2017
	This “group” renewal is for those administrative positions that fall outside the certified staff category.  The contract renewals for these individuals are recommended, without reservation.
Jeannine Brown, BeeHive Director 
Doug Murphy, Technology Director
Erik Harrelson, Athletic Director
Kassie Lawhorne, RTI Director
Catherine Zeeb, Food Service Director
Margie Sisson, Central Office Support
Shannon Proctor, Executive Assistant
Caroline Cook, Business Services Specialist
David Wright, Transportation Director
Robin Cook, Technology Assistant
Richard Johnson, Technology Assistant
Todd Perry, Technology Assistant
“Motion to approve a one-year contract extension with a one percent (1%) wage increase beginning July 1, 2017, as presented.”
Moved by Krapohl, Seconded by Svendsen.  AYE: Krapohl, Svendsen, Sweet, Chaffee, Bachelor.  ABSENT: Halfmann, Hawkins.  NAY: None. VOTE: 5-0.  Motion passed. 
v.	Motion to Approve stipend for Ms. Lisa Roedel as Great Start Readiness Program Director for $6000.”
“Motion to approve the Great Start Readiness Stipend for Ms. Lisa Roedel, as presented.”
Moved by Sweet, Seconded by Svendsen.  AYE: Svendsen, Sweet, Chaffee, Krapohl, Bachelor.  ABSENT: Halfmann, Hawkins,  NAY: None. VOTE 5-0.  Motion passed.
vi.	Motion to Approve Hiring of EI Teacher
“Motion to approve the Hiring of Mr. Wallace Woodman as EI Teacher starting August 23,2017 , as presented.”
Moved by Svendsen Seconded by Krapohl.  AYE: Sweet, Chaffee, Krapohl, Svendsen,  Bachelor.  ABSENT: Halfmann ,Hawkins,  NAY: None. VOTE5-0.  Motion passed.
vii.	Acknowledge tenure status
“ Motion to acknowledge the following teachers for reaching tenure status Ms. Kimberly Oullette, Ms. Lindsey Ryan, Ms. Alicia Secord, Ms. Elana Waugh, Mr. Matt Stephens and Mr. Ryan Sweet effective the beginning of the 2017/18 school year.”
Moved by Krapohl, Seconded by Svendsen.  AYE: Sweet, Chaffee, Krapohl, Svendsen, Bachelor.  ABSENT: Halfmann, Hawkins, NAY: None. VOTE 5-0.  Motion passed.

viii.	Approve Fifth- year probationary status 
“ Motion to approve Fifth- year probationary status for  the following teachers Ms. Kathryn Spalding, Mr. Jon Vanderberg and Mr. Zachary Wade effective the beginning of the 2017/18 school year.”
Moved by Sweet, Seconded by Krapohl.  AYE: Sweet, Chaffee, Krapohl, Svendsen, Bachelor.  ABSENT: Halfmann, Hawkins, NAY: None. VOTE 5-0.  Motion passed.
ix.	Approve Fourth- year probationary status 
“ Motion to approve Fourth- year probationary status for  the following teachers Ms. Beth Casto, Ms. Katie Hansen, Mr. Alex Schrauben, Mr. Jordan Parks, Mr. Thomas Louks effective the beginning of the 2017/18 school year.”
Moved by Krapohl Seconded by Sweet.  AYE: Sweet, Chaffee, Krapohl, Svendsen, Bachelor.  ABSENT: Halfmann, Hawkins, NAY: None. VOTE 5-0.  Motion passed.
x.	Approve Third- year probationary status 
“ Motion to approve Third- year probationary status for  the following teachers Mr. Noah Curl effective the beginning of the 2017/18 school year and Ms. Michelle Rhodes and Mr. Bill Gordon effective January 25, 2018”
Moved by Krapohl Seconded by Sweet.  AYE: Sweet, Chaffee, Krapohl, Svendsen, Bachelor.  ABSENT: Halfmann, Hawkins, NAY: None. VOTE5-0.  Motion passed.
xi.	Approve Second- year probationary status 
“ Motion to approve second- year probationary status for  Ms. Kendra Haid effective the beginning of the 2017/18 school year.”
Moved by Krapohl Seconded by Svendsen.  AYE: Sweet, Chaffee, Krapohl, Svendsen, Bachelor.  ABSENT: Halfmann, Hawkins, NAY: None. VOTE5-0.  Motion passed.

xii.	Motion to accept with regret the resignation of Ms. Brenda Weinner 
“ Motion to accept resignation of Ms. Brenda Weinner, as presented.” 
Moved by Sweet Seconded by Svendsen.  AYE: Sweet, Chaffee, Krapohl, Svendsen, Bachelor.  ABSENT: Halfmann, Hawkins, NAY: None. VOTE5-0.  Motion passed.
xiii.	Motion to approve Mr. Thomas Louks as Elementary Assistant Principal half time (.50) at $35,000 effective July 1, 2017 
“ Motion to approve the hiring of Thomas Louks as Assistant Principal, as presented.” 
Moved by Svendsen Seconded by Krapohl.  AYE: Sweet, Chaffee, Krapohl, Svendsen, Bachelor.  ABSENT: Halfmann, Hawkins, NAY: None. VOTE 5-0.  Motion passed.

X.	COMMENTS FROM THE AUDIENCE 
None
XI.	COMMENTS FROM THE BOARD 
XV.	ADJOURNMENT
Mr. Sweet announced that the last remaining student from the Bath School disaster, Mr. George Baird passed away.
Mr. Bachelor asked everyone to keep Pewamo – Westphalia Community in our thoughts. 
XII.	CLOSED SESSION
a.	Negotiations 
	“Motion to move into closed session for the purpose of contract negotiations at 8:08 p.m.”.
Moved by Svendsen, Seconded by Krapohl.   AYE: Svendsen, Sweet, Chaffee, Krapohl, Bachelor.  ABSENT: Halfmann, Hawkins.  NAY: None. Vote 5-0.  Motion passed.
XIII.	OPEN SESSION
	“Motion to return to regular session.”
	Time returned: 9:20 p.m. 
Moved by Sweet, Seconded by Krapohl.   AYE: Sweet, Chaffee, Krapohl, Svendsen, Bachelor.  ABSENT: Halfmann, Hawkins  NAY: None. Vote 5-0.  Motion passed.
XIV.	ADJOURNMENT
“Motion to adjourn 9:21 p.m.”
Moved by Krapohl, Seconded by Svendsen.  AYE:  Krapohl, Sweet, Chaffee, Svendsen, Bachelor.  ABSENT: Halfmann, Hawkins.  NAY: None. Vote 5-0.  Motion passed.
Respectfully submitted, 

_________________________				___________________________
Ann Chaffee, Acting Secretary				Shannon Proctor, Recording Secretary